Scheduling of Classes and Exams in the Event of Weather Advisories and Public Transportation Stoppage
1.Cancellation of classes
In the event that a disaster or other situation in which the safety of the university’s students must be ensured (hereinafter “a disaster, etc.”) occurs or may potentially occur, classes and regular examinations (hereinafter “classes, etc.”) will be handled in accordance with “Kyoto University Guidelines for Cancellation of Classes, etc., in the Event of a Disaster or Other Emergency”.
If such a disaster or other situation occurs or may potentially occur, cancellation of classes, etc. will be informed on KULASIS and Kyoto University Website, etc. as much as possible.
(1) Cancellation of classes, etc., due to a weather warning, etc. or suspension of public transportation services
Cancellation of face-to-face classes (excluding classes held on regular closed days such as Saturday, Sunday and national holidays, in accordance with Article 3, Paragraph 3 of the General Regulations of Kyoto University) or postponement of regular examinations (hereinafter “measures such as the cancellation of classes, etc.”) will be implemented as specified in the conditions ① to ③ and Table 1 or 2 below.
①Yoshida Campus
- When an emergency weather warning, storm warning, or blizzard warning (hereinafter “weather warning, etc.”) has been issued in Kyoto City or an area that includes Kyoto City
- When Kyoto City Bus services have been wholly suspended or are planned to be suspended due to the occurrence or possibility of a disasters, etc. (In the case of a planned suspension of services (when transportation companies suspend their services in advance to prevent damage from natural disasters. The same applies below.))
- When at least two of the following transportation services have been wholly or partially suspended or are planned to be suspended due to the occurrence or possibility of a disasters, etc.
- West Japan Railway (between Kyoto Station and Osaka Station on the Kyoto Line, between Nagahama Station and Kyoto Station on the Biwako Line, between Ōmi-Shiotsu Station and Kyoto Station on the Kosei Line, between Kyoto Station and Nara Station on the Nara Line, or between Kyoto Station and Sonobe Station on the Sagano Line)
- Hankyu Railway (between Kyoto Kawaramachi Station and Osaka Umeda Station on the Kyoto Line)
- Keihan Railway (between Demachiyanagi Station and Yodoyabashi Station/Nakanoshima Station on the Keihan Main Line, Kamoto Line, and Nakanoshima Line)
- Kintetsu Railway ( between Kyoto Station and Yamato-Saidaiji Station on the Kyoto Line)
- Kyoto Municipal Subway (between Kokusaikaikan Station and Takeda Station on the Karasuma Line, or between Rokujizo Station and Uzumasa Tenjingawa Station on the Tozai Line)
②Uji Campus
- When an emergency weather warning, etc., has been issued in Uji City or an area that includes Uji City
- When both West Japan Railway transportation services (between Kyoto Station and Nara Station on the Nara Line) and Keihan Railway (between Chushojima Station and Uji Station on the Uji Line) have been wholly or partially suspended or are planned to be suspended due to the occurrence or possibility of a disaster, etc.
③Katsura Campus
- When an emergency weather warning, etc., has been issued in Kyoto City or an area that includes Kyoto City
- When a route of the Kyoto City bus service, Keihan Kyoto Kotsu bus service, or Yasaka bus service that is separately designated by the executive vice president for education (hereinafter referred to as the “EVP in charge”) has been wholly or partially suspended or is planned to be suspended due to the occurrence or possibility of a disaster, etc.
- When both West Japan Railway transportation services (between Kyoto Station and Osaka Station on the Kyoto Line) and Hankyu Railway (between Kyoto Kawaramachi Station and Osaka Umeda Station on the Kyoto Line) have been wholly or partially suspended or are planned to be suspended due to the occurrence or possibility of a disaster, etc.
How to manage 1st period and 2nd period classes, etc.
| Circumstances | Measures to be taken regarding classes, etc. |
|---|---|
| If a weather warning, etc., is issued or public transportation services are suspended as of 6:30 a.m. | Measures such as the cancellation of classes, etc., will be implemented for the 1st and 2nd periods. |
| If a weather warning, etc., is issued or public transportation services are suspended between 6:30 a.m. and 8:45 a.m. | |
| If a weather warning, etc., is issued or public transportation services are suspended between 8:45 a.m. and 10:30 a.m. |
Measures such as the cancellation of classes, etc., will be implemented for the 2nd period. 1st period classes, etc., will be continued. However, if the EVP in charge deems it necessary to secure the safety of students, measures such as the cancellation of classes, etc., will be implemented, even if they are already taking place. |
| If a weather warning, etc., is issued or public transportation services are suspended between 10:30 a.m. and 12:00 p.m. | 2nd period classes, etc., will be continued. However, if the EVP in charge deems it necessary to secure the safety of students, measures such as the cancellation of classes, etc., will be implemented, even if they are already taking place. |
| Circumstances | Measures to be taken regarding classes, etc. |
|---|---|
| If a weather warning, etc., is lifted or public transportation service suspension ends between 6:30 a.m. and 10:30 a.m. | 3rd, 4th, and 5th period classes, etc., will be held. |
| If a weather warning, etc., is issued or public transportation services are suspended as of 10:30 a.m. | Measures such as the cancellation of classes, etc., will be implemented for the 3rd, 4th, and 5th periods. |
| If a weather warning, etc., is issued or public transportation services are suspended between 10:30 a.m. and 1:15 p.m. | |
| If a weather warning, etc., is issued or public transportation services are suspended between 1:15 p.m. and 3:00 p.m. |
Measures such as the cancellation of classes, etc., will be implemented for the 4th and 5th periods. 3rd period classes, etc., will be continued. However, if the EVP in charge deems it necessary to secure the safety of students, measures such as the cancellation of classes, etc., will be implemented for the 3rd period, even if they are already taking place. |
| If a weather warning, etc., is issued or public transportation services are suspended between 3:00 p.m. and 4:45 p.m. |
Measures such as the cancellation of classes, etc., will be implemented for the 5th period. 4th period classes, etc., will be continued. However, if the EVP in charge deems it necessary to secure the safety of students, measures such as the cancellation of classes, etc., will be implemented for the 4th period, even if they are already taking place. |
| If a weather warning, etc., is issued or public transportation services are suspended between 4:45 p.m. and 6:15 p.m. | 5th period classes, etc., will be continued. However, if the EVP in charge deems it necessary to secure the safety of students, measures such as the cancellation of classes, etc., will be implemented for the 5th period, even if they are already taking place. |
| Circumstances | Measures to be taken regarding classes, etc. |
|---|---|
| If the planned suspension of services begins before 12:30 p.m. | Measures such as the cancellation of classes, etc., will be implemented until they are withdrawn*. |
| If the planned suspension of services begins between 12:30 p.m. and 2:45 p.m. | 1st period classes, etc., will be held. Measures such as the cancellation of classes, etc., will be implemented for the 2nd, 3rd, 4th, and 5th periods, until they are withdrawn*. |
| If the planned suspension of services begins between 2:45 p.m. and 5:00 p.m. | 1st and 2nd period classes, etc., will be held. Measures such as the cancellation of classes, etc., will be implemented for the 3rd, 4th, and 5th periods, until they are withdrawn*. |
| If the planned suspension of services begins between 5:00 p.m. and 6:45 p.m. | 1st, 2nd, and 3rd period classes, etc., will be held. Measures such as the cancellation of classes, etc., will be implemented for the 4th and 5th periods, until they are withdrawn*. |
| If the planned suspension of services begins between 6:45 p.m. and 8:30 p.m. | 1st, 2nd, 3rd, and 4th period classes, etc., will be held. Measures such as the cancellation of classes, etc., will be implemented for the 5th period, until they are withdrawn*. |
(2) Measures such as the cancellation of classes, etc., based on the decision of the EVP in charge
In addition to the provisions of (1), when the EVP in charge, after considering the circumstances of each department, deems it necessary to implement measures such as the cancellation of classes, etc., to ensure the safety of students on all or part of the Yoshida, Uji, or Katsura Campus, the EVP in charge may, in coordination with the heads of the relevant departments on the relevant campus, implement measures such as the cancellation of classes, etc., on all or part of the relevant campus.
(3) Measures such as the cancellation of classes, etc., in the case that an earthquake
Measures such as the cancelation of classes, etc., on Yoshida Campus, Uji Campus, and Katsura, Campus shall be implemented by the university for a certain period, if an earthquake with a seismic intensity of 6-lower or more has occurred in the area of Yoshida Campus, Uji Campus, and Katsura Campus.
(4) Cancellation of classes on regular holidays
Necessary matters concerning the cancellation of classes on regular holidays, as stipulated in Paragraph 3 of Article 3 of the General Regulations, shall be determined by the director of ILAS
2. If class/exam is cancelled/postponed due to special weather warning or storm warning or public transport at a halt
- Supplementary class
If a class is cancelled and a supplement class is held, it will be notified on KULASIS. - Examination
In the event that exam is postponed, it will be notified on KULASIS within 3 days including the day the exam is postponed. - Assignment deadline
If any of the cases set forth in 1(1)①～③ occurs on the day of an assignment deadline, Student Desk will postpone the deadline to the following day. However, another instruction could be notified depending on a instructor using KULASIS class notification email, etc.
3. Special measures for students who are unable to come to the university
Even if the cancellation of classes, etc. has not been implemented, when a student cannot come to the university to attend classes, etc., in the event that any of the following items applies and wants to request for special measures, a student can submit a class absence notification to Liberal Arts and Sciences Courses Student Desk. ILAS accepts the submission of a class absence notification only for the classes which absences affect the grades.
- An earthquake with a seismic intensity of 6-lower or more has occurred in the area where the student lives.
- An evacuation order has been issued in the area where the student lives.
- A weather warning, etc. has been issued in the area where the student lives.
- A disaster, etc. equivalent to the preceding three items has occurred in the area where the student lives or commutes.
